![]() The important point is that I've gotten into the habit of checking this tool at least once a day, and cleaning it up at least once a week. I'm not dogmatic with this setup, sometimes I get really busy and end up brain dumping 20 items into my Todoist Inbox and then triaging them later. This way the priority tasks for my week are on auto-pilot and I can let my brain context switch without worrying that I'll drop the ball. As new tasks crop up that are unrelated to my bigger projects, like a sudden important email I need to follow up on, I'll add it to my Today list. Usually on Monday I'll look at all of my project boards and triage the subtasks, assigning them to a day of the week and a priority. ![]() Subtasks prevent me from losing my place when I get distracted. If I have a big project I'll create a card for it and break it into scheduled subtasks, when the date arrives the subtask gets added to my Today list. But I realized I could use priorities and scheduled tasks as project subtasks and get the best of both worlds. Recently Todoist added kanban style project boards, which didn't interest me at first because I like the simple list view. Scheduled tasks let me file an idea away for later.įor example, if I write "Wash the dog tomorrow", it will move the task out of my view and tuck it away until tomorrow. Priorities let me quickly dash out if I think a task is a p1 (very important) or a p3 (less important) and Todoist will color code and sort them accordingly. Todoist has a lot of features but I only use a handful of them: priorities, scheduled tasks, and project boards. What I found helpful about Todoist is that I can give myself a personal project management tool, which acts as a layer on top of all of the other tools I use. I've tried a lot of project management tools-and at Google, we have some of our own-but since I work across projects it means my tasks are spread between GitHub issues, various kanban boards, and spreadsheets. When things are going well and I'm being organized my workflow and tooling look something like this: Todoist I spend most of my day either helping authors in our team chat, jumping between GitHub projects, in meetings □, or planning "What's next" for our team. ![]() I also manage a geographically distributed team of three engineers who sit in the Bay Area, Sydney, and Zurich. I currently work on two content sites at Google, web.dev and. This is a snapshot of my process in 2021, but I may revise it in the future. In this post, I've done a write-up on tools and techniques I use in my day-to-day work. I'm on a bit of an asymptotic quest to be efficient during the day so I can feel good about disconnecting in the evening. I'm always fascinated by learning the productivity tools that people use.
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